Executive Assistant

Why we are here  
Tony’s Chocolonely is committed to ending exploitation in cocoa. We are an impact company that makes chocolate, not a chocolate company that makes impact. With incredibly tasty chocolate, we lead by example, demonstrating that ethical practices and success can go hand in hand. Through Tony's Open Chain (TOC), mission allies like Albert Heijn, Ben & Jerry's, Jokolade, and Aldi have embraced a fairer, more transparent supply chain for their chocolate too.  
 
 

What you will do  
We are looking for an Executive Assistant to support our Chiefs and help keep Tony’s running smoothly at the very top. In this role, you’ll be a trusted partner to the Chief Operating Officer, Chief Brand Officer, and Chief Commercial Officer, enabling them to focus on leading the business by providing outstanding administrative, organizational, and coordination support. 

Your role is all about creating clarity, structure and flow in a fast‑moving, international scale-up environment. From managing complex calendars and communications to supporting strategic planning and improving processes, you’ll be right at the heart of decision‑making. You’ll work closely with the Chiefs you're supporting, but also with the whole Chiefs team, another Executive Assistant in the team, the Chief of Staff, the senior leadership, shareholders and external stakeholders, always with discretion, ownership, and a proactive mindset. This is a role for someone who thrives on responsibility, anticipates needs before they arise, and enjoys being the calm, structured force behind senior leadership. You'll report to the Chief of Staff and are based in Amsterdam. 

All wrapped up in this role, you will  

• Be a trusted executive partner: Act as a trusted right‑hand to the Chiefs you're supporting, ensuring they are well‑prepared, well‑informed and able to focus on running the business. You’ll handle sensitive information with care and discretion, always keeping confidentiality at the core of your work. 

• Own executive communication: Draft, review and send communications on behalf of the Chiefs and act as a key liaison between executives and internal and external stakeholders, ensuring clarity, quality and timely responses. 

• Manage calendars, inboxes and travel: Take full ownership of complex calendars and inboxes, prioritizing requests, managing dependencies and coordinating travel and logistics for business trips, including itineraries and expense reporting. 

• Strengthen stakeholder relationships: Work daily with Leaders Circle leads, the Chief of Staff, shareholders, supervisory board members and external partners to ensure smooth collaboration, alignment and trust. 

• Enable strategic planning: Create, review, optimize and manage the annual company calendar, support yearly planning with the Chiefs and their teams, and ensure key moments, meetings and milestones are well‑structured and aligned. 

• Improve processes and systems: Continuously look for smarter ways of working by optimizing processes and systems within the executive support team and across the business, helping the executive team operate more efficiently and effectively. 

• Coordinate meetings and events: Organize and facilitate on‑ and off‑site meetings and events, from agenda settings and logistics to stakeholder alignment and documentation. 

Our new flavor:   

• Several years of experience as an Executive Assistant in a fast‑paced, international environment, supporting multiple senior leaders at once. 

• Comfortable operating at the heart of the organization and know how to bring structure, clarity and calm to complex and ever‑changing priorities. 

• You are seen as a trusted partner to senior leadership, with a strong ability to anticipate needs, take ownership, and proactively remove obstacles so executives can focus on what matters most. You don’t just respond — you think ahead, connect the dots and act with confidence. 

• You have extensive experience managing complex calendars, inboxes, travel and stakeholder communication, and you understand how to prioritize effectively while maintaining discretion and professionalism at all times. 

• You spot opportunities to improve processes, ways of working and systems, and you enjoy turning ideas into practical solutions that increase efficiency and impact across teams. 

• You have excellent stakeholder management and communication skills in English, working seamlessly across seniority levels with leaders, Chiefs, boards, shareholders and external partners. You know how to adapt your style, build trust quickly and keep things moving — even when things change at speed. 

• You combine strong organizational and project management skills with a solid business understanding. You see the bigger picture, while still rolling up your sleeves to ensure flawless execution. 

• You thrive in a fast‑paced scale‑up environment, bringing clarity, structure and positive energy across diverse teams and priorities. 

• We are all about being more in person than apart; this means we offer flexibility but see each other in the Amsterdam office on average 3 days a week. More is fine too!  

• Believe wholeheartedly in Tony’s purpose. You live our core values: outspoken, in it together, entrepreneurial, raise the bar and makes you smile. 

Our benefits (the icing on the cake) 

At Tony's you will get the opportunity to be part of something extraordinary; first and foremost, by making real impact in the world but also enjoying the nice benefits we provide as you help us succeed. We’re dedicated to enabling all Tonys to grow and develop their careers and therefore we offer training programs, regular feedback cycles, coaching and a generous L&D budget. We also offer a wide range of additional benefits, including a luxurious vega-lunch, company bonus, minimum of 28 holidays, inspirational team updates, unforgettable events and unlimited chocolate. But we also know chocolate won’t cover the bills, so we’ve made sure your salary is just as rewarding, for this role that means a salary between 49-55k on a yearly basis, including holiday pay. Unfortunately, for this position we're not able to support with relocation or sponsoring a work visa.  

Sounds like you?  

Are you passionate about making a difference in the world? Look no further! If you're ready to take the chocolate industry to new heights with us, we'd love to hear from you! Please send your direct application, no agencies. We can't wait to hear from you!  

At Tony's we are convinced that diversity of thought, background and perspectives will make us stronger (...just like the different flavors of our chocolate assortment). Our mission is founded on principles of equity and justice, and we are actively seeking candidates who bring new perspectives and life experiences, especially from underrepresented groups. We look forward to your application!